The Board of So They Can is committed to a robust governance structure to ensure the highest level of quality and integrity in project planning, implementation, monitoring, evaluating, fundraising and financial control.
Planning, Monitoring and Evaluating
So They Can requires strong strategic direction to be effective in its aims and efficient in its use of resources. The Board meets at the end of each calendar year to strategically plan for the year ahead both in terms of what projects to undertake, how funds will be raised, and how financial and other key opportunities and constraints will be dealt with.
All projects are thoroughly planned in advance. In doing so, development objectives are clearly defined and each project has a set of criteria against which performance can be measured. From the initial planning stages to implementation and conclusion we continually monitor and evaluates each project to track performance and to ensure funds are expended according to those plans. Monitoring involves regular reports from the field, visits by the executive team and regular audits by the Monitoring and Evaluation Officer.
So They Can is a member of the Australian Council for International Development and adheres to the ACFID Code of Conduct. Complaints relating to a breach of the ACFID Code of Conduct can be made to the ACFID Code of Conduct Committee. All So They Can public materials accurately describe the organisation and its work and materials relating to fundraising are consistent with the ACFID Fundraising Charter.
Accounts and Audited reports
We produce an Annual Report every year, together with audited financial accounts in Australia, New Zealand, Kenya and Tanzania. These provide important publicly available information and ensure that all income and expenditure is accounted for correctly and reported accurately and all operations are transparent. Copies of the latest audited accounts are provided below.
Child Protection Policy
We are fundamentally committed to the protection of children from harm, abuse and exploitation in all its forms and to promoting children’s rights as set out in the United Nations Convention on the Rights of the Child (1989). Our Child Protection Policy sets out the practice and procedures we follow to ensure that we provide the safest possible environment for the children in our care.
We understand that receiving feedback and responding to complaints are important ways to improve performance and be held accountable. Ensuring stakeholders can hold us to account will improve the quality of our operations and bring greater impact. Our Complaints Procedure provides a mechanism by which supporters, donors, stakeholders and beneficiaries can make a complaint and be heard.
We are committed to fostering a culture where all staff and volunteers are encouraged to raise concerns about unethical and unacceptable conduct, and can do so in a safe environment. Our Whistleblowing Policy provides the reporting mechanisms and the means through which this occurs.
Risk Management Policy
Whilst risks are inherent in all organisations and projects we are dedicated to sound management practices that properly identify and manage these risks. Our Risk Management Policy ensures that a full assessment of both organisational and project risks occurs on a continual basis.
Non-Development Activity Policy
Our objectives are to support, and only support, activities for “the relief of poverty and suffering and sustainable development to aid various communities and the poor throughout the world”. Funds and resources should not be used for any other purpose such as religious or political purpose. To ensure this does not occur we have implemented a Non-Development Activity Policy.
Corporate Engagement Policy
The Corporate Engagement Policy ensures that any corporations or organisations that we partner with in designing, implementing or monitoring aid projects met the basic criteria – they are (1) effectively governed, (2) financially viable, (3) demonstrate an interest in advancing the mission and aims of So They Can and (4) have strong core values on human rights, labour standards, the environment and anti-corruption.
Conflict of Interest Policy
The Conflict of Interest Policy provides guidance to Board members, the executive team and all staff and volunteers on avoiding conflicts of interest that could adversely influence their judgement or objectivity in conducting So They Can’s activities.
These following policies are also available in Kiswahili to ensure that all project beneficiaries, stakeholders and local supporters and donors are aware of them.
(You will need Adobe Acrobat Reader to view these documents. If you don’t already have it, click “Get Acrobat Reader” to go to Adobe’s download page, then just follow the instructions to install Reader.)